Use the 4Ds to Manage your Outlook Inbox – Training Manual

Introducing the Four’ Ds

1. Delete
2. Deposit
3. Do Now
4. Do Later

• Do Later (Option 1) – Move to an Email Folder
• Do Later (Option 2) – Insert email to existing Meeting or Appointment
• Do Later (Option 3) – Create a new Calendar Appointment
• Reply with Meeting – directly from an email

Do Later (Option 4) – Flag the email

• Using Email Flags – Reminders
• Custom (Flag) Dialog Box
• Flag emails you send to others

Tracking your Email Flags using a “Search Folder”