Microsoft Outlook for Executive Assistants – Training Manual

Microsoft Outlook for Executive Assistants

• Introduction
• Email & Productivity
  • Checking Email
  • Dilutes Your Focus
    • Continuous Partial Attention
    • Emails and Multitasking
  • Turn off your Email Alert – Stay Focused
    • Email Alert by Exception
• Customising Your Views
  • Remove unwanted inbox columns/fields
  • Remove message preview
  • Focused Inbox
  • Conversation View
  • Display Your ‘To Do Bar’
• Managing My Boss’s Inbox
  • Open/Edit the email
  • Use Next Actions Folder
  • Using Categories
    • Customising your Categories
  • Applying Categories to Emails
    • Tracking your Categorised Emails
      • Tracking Categorised Email with a Search Folder
  • Using Email Flags and Comments
  • Flagging emails for your boss
    • Flag emails you send/forward to your boss
    • Flag emails in boss’s inbox (as delegate)
  • Tracking your Email Flags
    • Use a Search Folder
    • Use a Customised ‘Comments Column’
    • Create View with New Column on your Device
    • Create View with New Column on your Boss’s device
• Create Email Rules to Focus Your Inbox
  • Rule to Move Meeting Acceptances to Folder
• Calendar Tips for EAs
  • Calendar Viewing Techniques
  • Copy Appointments/Meetings to Different Days
  • Search in Your Calendar
    • Shared Calendar – Overlay Mode
  • Include Different Time Zones
  • Insert Email to Existing Meeting or Appointment
  • Reply with Meeting directly from an email
  • Managing Meetings using Outlook